Document Scanning

Scan-on-Demand

EvaStore provide a scan-on-demand service for quick and efficient electronic retrieval of documentation from your boxes or files that are already held in secure document storage.

It may be impractical, or inefficient, to bulk-scan all of your archiving, so scan-on-demand can be considered a cost-effective alternative to large-scale scanning. You benefit from relocating your physical archiving to EvaStore’s managed document storage, yet have the information you need rapidly retrieved electronically - without the files or documents physically leaving our warehouse.

You simply request your file or document and it is retrieved and prepared, prior to being scanned. Images are either emailed directly to you, or uploaded to a secure web-based portal for immediate online access to your archives.  We can output on-demand files to a range of formats including PDF and Tiff. Documents can then be returned to their original files or boxes, or securely shredded if no longer required. Additionally, we can work with you to integrate them into your own electronic document management system.

Bulk-scanning

EvaStore offer a bulk-scanning service which can be tailored to suit your specific requirements in terms of the structure of your files, required indexing, image quality and preferred output format.

Documents are prepared, scanned and image quality validated, prior to being either reinstated to their original files or boxes if on-going physical storage is required, or securely shredded on approval.

We will arrange the secure delivery of the image files so they can be integrated into your own electronic document management (EDM) system or alternatively we can host the image files for you.

Document Storage

EvaStore will manage your boxes, files, and other critical data in our modern and secure document storage facilities. Your archives will be professionally and efficiently catalogued, retrieved, scanned, and destroyed by our highly trained warehouse operatives, providing full traceability through industry leading O’Neil barcode management software, which tracks all warehouse, collection and delivery operations.

For the initial intake of new boxes to store, either directly from you, or an incumbent supplier, we will accept archive boxes of any size, so unlike some of our competitors, there is no necessity for you to re-box into EvaStore archive boxes.  For your on-going document storage requirements, we would encourage you to use our selection of high quality archive boxes.

Following receipt to store, each box is assessed and allocated into a Box Size Category according to its volume and identification information is recorded prior to being transferred onto our racking systems.  If the information is of a more sensitive nature it can be deposited in our secure Vault Facility.

EvaStore operate O’Neil Software, the industry leading barcode management system which provides the flexibility to allocate boxes to any location within our purpose-built racking systems so you only pay for the space that you need.

Deep-store document storage is an alternative storage service whereby very infrequently accessed archiving can be stored at a preferential rate. Although it is not a fully managed archiving solution, document retrieval, delivery, and destruction services are available at a premium rate.      

Document Storage: DocumentStorage.co.uk

Document Storage: DocumentStorage.co.uk: New webiste on the way, its all coming together slowly! Will be great when finished, www.documentstorage.co.uk

DocumentStorage.co.uk

New webiste on the way, its all coming together slowly!  Will be great when finished, www.documentstorage.co.uk